Administrative Offices and Library

The Board of Trustees of TKU acts as the legal agent of the University. The Board holds the authority and responsibility to ensure the fulfillment of the University mission. They are ultimately responsible for the financial health of the University by setting policies and controlling budget, as well as overseeing and approving all university functions. The Board is by law a governing body of the University, it selects a President according to the approved rules and the President is responsible for the daily operations and management of the University vested in him. The Structure, Composition, Governance, Authority and Responsibilities are well defined and documented.

The President is the chief executive and chief academic officer of the university. The President has full responsibility under the Board of Trustees for long-term policy as well as day-to-day decision-making. The Office of the President is located in the Administration Building, Tamsui Campus.

The Vice President for Academic Affairs is responsible to the president for all matters related to teaching and research. The vice president oversees the operation of Tamkang’s nine colleges, as well as the Office of Research and Development, the Office of Physical Education, and the Office of Military Education and Training.

The Vice President for Administrative Affairs is responsible for each aspect of Tamkang University’s administrative functions, including academic affairs, student affairs, general affairs, human resources, finance, the library, information services, Continuing Education, alumni services and resources development. The Office of the Vice President for Administrative Affairs is located in the Business & Management Building on the Tamsui Campus.

The Vice President for International Affairs supervises the operations related to international exchange and education, and is the chairperson of the Internationalization and International Exchange Committee. The Vice President for International Affairs also heads the Cross-Strait Exchange Task Group. The Vice President for International Affairs essentially guides the day-to-day performance of the Office of International and Cross-Strait Affairs. The office’s primary duty is to promote international academic cooperation for the faculty and students. This office is located in the Ching-Sheng Memorial Building on the Tamsui Campus.

The Provost of Lanyang Campus is responsible for all academic and administrative functions at the Lanyang Campus, including academic affairs, student affairs, general affairs, financial affairs, library, information services and International & Cross-Strait Affairs. The Lanyang Campus Office is located in the Administration Building on the Lanyang campus.

The Office of International and Cross-Strait Affairs is responsible for all aspects of exchange and interaction between students, faculty and staff from TKU and its overseas partner institutions. The Office consists of two subsidiary bodies: The International and Cross-Strait Exchange Section and the International and Mainland Student Guidance Section. The former deals with matters related to exchange between TKU and its sister universities; while the latter provides living expenses and study assistance to international, overseas Chinese, and Mainland Chinese students.

The Committee of Globalization and International Exchange is chaired by the Vice President for International Affairs. It supervises the Office of International and Cross-Strait Affairs and oversees various facets of international interaction between TKU and its partner universities abroad.

The Secretariat is responsible for the secretarial functions and public relations of the university. The Office of the Secretariat also provides staff services to the TKU president and vice presidents. The Office of the Secretariat is located in the Administration Building on the Tamsui Campus.

The Carrie Chang Fine Arts Center was established in the year 2000. It is a two-story exhibition hall that is frequently home to both local and international art displays. The center consists of several subsidiary bodies: The Carrie Chang Music Hall, the Research Office of Chinese Calligraphy, and the TKU Maritime Museum. The Maritime Museum has a collection of more than sixty model ships from fifteen countries, ranging from 15th~17th century ships to futuristic superconductor-powered vessels.

Tamkang University founded the arts center to elevate the standard of artistic education at Tamkang, to increase artistic appreciation and interest by means of exhibitions, performances, instruction, promotion, collection, and to facilitate exchange among teachers, students, society, and the international community, with the hope of integrating art with education; the campus with the community.

The Office of Quality Assurance and Audit is responsible for assuring and enhancing the quality of academic and administrative excellence. The Office administers the following assessments: Institutional Accreditation, Program Accreditation, Teaching Assessment, University International Ranking and academic and administrative total quality management. The Office also organizes the Academic and Administrative Innovation Conference, Total Quality Management Conference, Quality Control Circle Competition, and Education Quality Management Committee. Moreover, systems and activities of Internal Audit are designed and implemented by the Office to ensure the effectiveness and continuous improvement of university operations.

The sustainable development of universities is an issue of survival in the era of epidemics. Given this, Tamkang University established the "Sustainable Development and Social Innovation Center" in 2021 to promote school affairs. From three perspectives of environment, society, and governance, Tamkang sets SDGs as the guideline of its medium and long-term developments and continuously fulfills the comprehensive social responsibility of the university.

The Center for Institutional Research is devoted to the application of Total Quality Management for continuous improvement; and offers timely, adequate, and evidence-based analysis and research as references for University self-evaluation and decision-making. It does this through the collection of institutional data from the teaching, research, student learning, as well as administrative departments. The Center is under the guidance of the Institutional Research Advisory Committee; with the President as Chairman, members are composed of heads and faculty from the education, statistics, information and related fields. The main function of the committee is to provide directions for research schemes that are in accordance with trends of higher education development, as well as to support University learning development and decision-making.

The Office of Research and Development was established to help spur national development and advance the quality of research conducted by TKU faculty. The Office deals with all administrative aspects of faculty research, including research applications, signing of contracts, and budget formulation for full-time TKU faculty. It also helps promote research results and apply for intellectual property rights. As of August 2019, the Office consists of 12 research centers.

To promote national development, meet the needs of society, and enhance cooperation between academia and industry, on August 1, 2003, Tamkang University merged the Extension Education Center and the Public Service Center to create the College of Continuing Education. The new college not only provided courses for on-the-job students, but also offered bachelor and master credit courses. Then in August, 2005, the college was changed its name to become the Division of Continuing Education. In August 2019, it was amended to the Office of Continuing Education. The Office composes of five centers: The In-service Center, the Extension Center, the License Center, the Chinese Language Center, and the Japanese Language Center.

The Office of Physical Education is responsible for the design and teaching of physical education courses, sports competitions for teachers and students, and the management of sports facilities. Students are also encouraged to organize teams for intercollegiate competition or for intramural sports such as basketball, baseball, table tennis, tennis, soft tennis, badminton, soccer, volleyball, golf, taekwondo, fencing, billiards, judo, kendo, track & field and swimming.

The office of Military Training provides military instructions, also counseling services and assistance to students in times of need and in emergencies. The course is two-hour noncredit taught military training lessons and prerequisite for all freshmen. Elective military courses are also provided for sophomores, juniors and seniors. The training involves lectures and drills of military basic contents.

The Office of Academic Affairs provides both students and teachers with academic support services. These include services related to student enrollment, applications for transcripts and certificates, and support with issues related to teaching and research. The Office is divided into several sub-offices or “sections,” based on administrative function. These include the registration, curriculum, Center for Teacher Professional Development, Center for Admission Strategies and The Center for General Education and Core Curriculum (CGECC).

The Office of Student Affairs is responsible for processing students’ requests for academic leave, helping students apply for insurance, and dealing with all matters related to student associations. It also provides student counseling services on mental health and academic studies, and organizes on-campus student housing. The ‘Student Office’ (as it is commonly referred to) is divided into separate sections located throughout the Tamsui Campus.

This office is responsible for overall campus planning and management of administrative affairs. The Office of General Affairs is committed to creating sustainable campuses that do more than just satisfy the requirements for teaching, research, learning, and life guidance. Core tasks for this office include maintaining campus health and safety, ensuring energy conservation and carbon reduction, and other related services that require efficient and effective delivery.

Top priorities in the 2020-2021 academic year are to ensure the sustainable management of current resources while introducing new and innovative campus features, implementing more efficient management practices, overseeing improvements in personnel management and service provision, and enhancing the overall aesthetics of each Tamkang campus.

The Office of Human Resources (HR) provides professional and technical support in human resources development by helping employees enhance their personal strengths and creating a work environment that allows talented personnel to grow and contribute at the highest possible level. This is achieved by providing employees with information, programs and services that support employees’ professional and personal needs both at work and at home. For example, the Office provides employees with expertise and information on recruitment, insurance, professional growth and retirement benefits.

The Office of Finance is responsible for managing the university budget, monitoring financial operations and maintaining accounting records. The functions carried out by the office are able to help all departments to utilize resources efficiently and effectively, in order to enhance their performance. This, in turn, has facilitated the steady development of Tamkang University.

The Chueh-Sheng Memorial Library provides information resources and services that facilitate the processes of learning, teaching, and research. In addition to the main library, the university library has three branches, located respectively on the Taipei Campus, the Lanyang Campus and in the Chemistry Building on the Tamsui Campus.

At present, the university library stores more than 1.3 million printed volumes; 2.6 million electronic books; 74 thousand periodical titles (including electronic journals); 140 thousand non-book items; and 536 electronic databases. All materials are managed by the cloud-based library services platform named Alma.

The Office of Information Services (OIS) provides computing and networking services to university administration, graduate and undergraduate instructors, and off-campus agencies. It is made up of the Office of Chief Information Office (CIO) as well as several sections, including the Project Development Section, the Education Support Section, the Administration Information Section, Network Management Section, the Advanced Technology Section, and the Center for Distance Education Development.

The OIS has applied computer technologies to administration, teaching, research, and services. In order to create the most attractive information-oriented campus, the OIS maintains a secure, reliable, and fast information environment, thus integrating information power and applications on campus.

The Office of Alumni Services and Resources Development was established in 1995 to meet the demands of a rapidly changing society, to promote closer relations with alumni, and to raise funds and advance TKU’s academic standards. The Office, which was known as the “Office of University Development” until August 2001, is comprised of the Alumni Liaison Section and the Fund Raising Section. For organizational restructuring, unit mergers are not grouped from August 2018.

As of July 2020, the total number of Tamkang alumni has reached 270,000. Tamkang graduates have successfully organized up to 149 alumni associations based on departments and graduate institutes, regions, businesses, and other venues.